Jun 20, 2024 · Method 1 – Apply Cell References in the Data Validation List from a Table in Excel. Steps: Go to the Data tab and select Data Validation. Select List under Allow. In the Source box, select the range B5:B11 without its header; Press Enter. Your Data Validation drop-down list will appear. Type an extra element ‘Texas’ at the bottom of the ...

Mar 11, 2025 · In this article, I will show you how to use Excel Table as a source in data validation and how to create a drop down using it. Below I have an Excel table (named ‘Data’), and I want to create a drop-down list that shows the list of all the countries in the Regions column.

Apr 30, 2013 · Here are three ways to fix this: Method 1: Use the INDIRECT function with the tables structured references like this: Method 2: Give your Table another name in the name manager. In this example my table is in cells A2:A7 and is called Table1.

Limit choices in a data validation drop down list, based on selection in another cell. Use tables and INDIRECT, with named ranges for setup.

May 8, 2024 · In this post, we examine the issues and solutions for creating an Excel data validation list from a Table. Download the example file: Join the free Insiders Program and gain access to the example file used for this post. File name: 0076 Data Validation with Tables.zip. The examples in this post use the following data:

Mar 25, 2025 · Convert your data into a table using Ctrl + T. Name the table and its column using structured references. Apply data validation to cells using the name or INDIRECT function. Enjoy a dynamic dropdown list that updates automatically as your data grows.

Dropdown lists allow users to select a value from a predefined list. This makes it easy for users to enter only data that meets requirements. Dropdown lists are implemented as a special kind of data validation. The screen below shows a simple example.

Oct 21, 2015 · In Excel, it’s possible to create a dropdown list within a cell. This allows users to choose from a list rather than having to type any information directly into a cell, maybe incorrectly. The simplest way to do this using the Data Validation options is pointing the source of the list to some cells that having the information in them.

May 16, 2024 · Learn to create data validation lists directly from an Excel table using different methods such as Direct Table Reference, Named Range, and Dynamic Range using the INDIRECT function. Understand the advantages of using tables for data validation lists, including dynamic updates and easier list management .

Jul 10, 2023 · As Excel supports 3-D referencing, you can use tables from the same worksheet, or even a different workbook while defining the list source for data validation. In this section, we have a step-by-step breakdown of how to create and use the Data Validation list from a table.